NIH Data Management & Sharing Policy: Planning

A guide to help you prepare for changes to NIH's existing Data Sharing Policy. The new Data Management & Sharing Policy is effective for funding applications received on or after January 25, 2023.

Planning

Planning for Data Management and Sharing

The information on this page summarizes essential elements of NIH's 2023 Data Management & Sharing Policy that apply to the proposal writing and pre-award stages of your project.

Who

Who does this policy apply to?

  • All applicants planning to generate scientific data, without regard to funding amount.
  • NIH funding opportunities that do not generate scientific data are exempt from this policy.
  • Additional considerations are in place for applications subject to NIH's Genomic Data Sharing Policy.

Where can I learn more?

NIH: Research Covered Under the Data Management & Sharing Policy

What

What do I have to do?

Write and submit a Data Management and Sharing Plan as part of your NIH funding application.

Where can I learn more?

NIH: Writing a Data Management and Sharing Plan

NIH: Submitting Data Management and Sharing Plans

When

When do I start including a Data Management and Sharing Plan in my proposals?

Proposals received on or after January 25, 2023 must comply with the new Data Management & Sharing Policy.

Where can I learn more?

NIH: Data Management & Sharing Policy Overview

Where

Where do I plan?

Access templates for the Data Management and Sharing Plan at:

DMPTool

DMPTool contains data management plan templates for most U.S. funding agencies, including an updated template for NIH's new Data Management and Sharing Plan. The tool includes features that help you share your draft plan with collaborators and reviewers. DMPTool:

  • Is accessible using your KU Online ID (requires free account creation using your KU email address)
  • Includes agency guidance and links to KU resources inside many templates
  • Offers sample DMPs

Learn more and get started with DMPTool's Quick Start Guide for Researchers.

NIH

NIH has created a preview format page for the Data Management and Sharing Plan. NIH indicates that a fillable version will be available by Fall 2022.

 

How

How do I plan?

Describe how data will be managed and shared by addressing:

  • Data: types and amounts, which data will be preserved and shared, which metadata and documentation will be shared
  • Related tools, software, and/or code
  • Standards applied to the data and metadata
  • Data preservation, access, and timelines
  • Access, distribution, or reuse considerations
  • Oversight and compliance mechanisms for data management and sharing

Where can I learn more?

NIH: Elements to Include in a Data Management and Sharing Plan

NIH Supplemental Information NOT-OD-21-014: Elements of an NIH Data Management and Sharing Plan

How do I pay for it?

Request funding to support Data Management and Sharing activities in your proposal budget. All allowable costs must be incurred during the funded time period.

What costs are allowable?

NIH: Budgeting for Data Management and Sharing

NIH Supplemental Information NOT-OD-21-015: Allowable Costs for Data Management and Sharing

How can I plan to share sensitive data?

  • Comply with applicable laws, regulations, and guidance regarding research with human participants
  • Address data management and sharing during the informed consent process
  • Outline protective measures
  • Consider and assess necessary limitations on data sharing such as access controls

Where can I learn more?

NIH: Sharing Data from Human Participants

NIH Supplemental Information NOT-OD-22-213: Protecting Privacy When Sharing Human Research Participant Data

NIH Supplemental Information NOT-OD-22-214: Responsible Management and Sharing of American Indian/Alaska Native Participant Data